AgencyOps — AI Automation for Professional Services
AI Automation Agency

Your firm runs on
repetitive tasks.
We automate them.

AI agents, chatbots, and workflows built for law firms, real estate agencies, accountants, and medical practices. Replace headcount. Not software.

3 automations live
before the contract ends
50+ agencies automated
3 automations live
before contract ends
18h billable time saved
per firm per week
Trusted by
Vantage Legal
Horizon Estate
ClearPath Acc.
Summit Medical
Bridgepoint
"We booked 8–10 qualified consultations a week with zero manual chasing."
MG
Marco Giuliano
Partner, Vantage Legal Partners
Lead Qualification Agent Live
New Lead via website form
AI
Qualify budget, timeline, fit
GPT-4
Enrich & Route CRM updated, email sent
Auto
Hot Lead Alert to your phone
Done
247 leads processed today
89% qualified correctly
0 hours of manual work

Your team spends 40% of their time on tasks a machine could handle in seconds. Inbox overload. Missed follow-ups. Booking conflicts. Data entry across five systems. Meanwhile, your best people are doing the work of a receptionist.

The old way
  • Admin staff triaging every inquiry manually
  • Leads go cold after 5 minutes of silence
  • Appointments double-booked weekly
  • Reports assembled by hand every Monday
  • Knowledge locked in one person's head
With AgencyOps
  • AI handles every inbound inquiry instantly
  • Leads qualified and routed in under 90 seconds
  • Calendar stays clean, always
  • Reports delivered every morning, automatically
  • AI knowledge assistant available 24/7

Five automations that pay for themselves

AI Customer Support

Instant answers to every inbound question. Handles 80% of inquiries without a human touch. Escalates only when it matters.

Law firms  |  Medical practices

Lead Qualification Bots

Every lead gets scored, enriched, and routed within 90 seconds. Your team only talks to people who are ready to buy.

Real estate  |  Recruitment

Booking Systems

No more double bookings. Clients book 24/7, your calendar stays clean, reminders go out automatically.

Accountants  |  Service firms

Knowledge Assistants

Your procedures, contracts, and policies in an AI your whole team can query. Available any time, consistent every time.

All verticals

Automated Reporting

Daily and weekly reports assembled and delivered automatically. No manual work. No Monday morning surprises.

All verticals
€2,000 /month

Per client. All five automations included. Ongoing monitoring, updates, and expansion builds included.

That's less than one junior admin. More productive too.

From signed contract to live automation in 14 days

01

Discovery call

We map your client intake flow, identify your biggest time drain, and agree on the first automation to build.

02

Build & connect

We build the automation and connect it to your existing tools — CRM, calendar, email, website. No ripping and replacing.

03

Test & tune

We run it in parallel with your existing process for two weeks. Measure what matters. Adjust until it's right.

04

Go live & grow

Full go-live. Then we add the next automation on the same retainer. You're building an AI-powered firm, not buying a one-off tool.

Trusted by professional services firms across Europe
Vantage Legal Partners
Horizon Estate Group
ClearPath Accountants
Summit Medical Advisors
Bridgepoint Recruitment
What clients say
"We used to spend two hours every morning calling warm leads who'd already gone cold. Since AgencyOps went live, we book 8–10 qualified consultations a week with zero manual chasing."
Read full story →
"The bot qualifies budget, timeline, and urgency before we ever get on the phone. Every call is a real opportunity now. We're not wasting time on budget shoppers anymore."
Read full story →
"We thought AI chatbots would feel impersonal. Instead, our clients say it feels like talking to a knowledgeable assistant. The lead quality improved dramatically."
Read full story →
Case study
Law firm intake automation

Vantage Legal Partners cut cold leads by 73% and recovered 18 billable hours per week

Partners were drowning in intake calls -- scheduling consultations, answering FAQ emails, chasing budget details. The AgencyOps qualification bot handles the entire first-touch flow: understands their legal issue, confirms urgency, qualifies budget, and books a slot on the calendar -- before any human is involved. Hot leads land in the CRM ready to call. Cold leads never reach a partner's desk.

73% reduction in unqualified leads reaching partners
18 hrs of billable partner time recovered per week
3 weeks from discovery call to fully live
Read full story →
Consultations booked per week
3Before
9After
Case study
Accountancy intake automation

Harrington & Associates recovered 20 hours a month and doubled qualified discovery calls

Inbound enquiries arrived at all hours from prospects with wildly different readiness levels. Every enquiry cost time to assess. The qualification bot qualifies every enquiry before diary time is committed, routing hot prospects automatically and surfacing readiness signals for warm ones.

13/wk qualified discovery calls (from 8/mo)
60% drop in admin queries reaching the team
20 hrs partner-group time recovered per month
Read full story →
Qualified discovery calls per month
8Before
17After
Before
Manual follow-ups 8 hrs/day
After
AI handles it 0 hrs/day

Stop paying people to do what machines do better.

Every week your team spends on admin is a week they're not doing the work only humans can do. We automate the former. You focus on the latter.